GETTING STARTED MANUAL - EDI-Net

1. Predefine the Organisation’s structure

The buildings of your Organization can be assigned to different Departments or Sub-departments in order to facilitate their management and analysis. The web application allows you to create your own organizational structure. Once created, the names of the defined Departments / Sub-departments will appear in the drop-down lists on the “Add new building” page (see 2. Create New Building). To manage the structure of your organization, click on “Organization” in the menu on the left, as shown in the following image.

In order to create a Department, click on “+ Add new”, as shown below.

A page will open where you can introduce the Name and Description of the Department and select the colours in which you wish to appear the consumption in the graphs. (“Current” refers to the consumption in the actual period and “Prediction” refers to the consumption in the baseline period), see below.

In order to create a Subdepartment, select a Department from the Organization page and follow similar procedure: “+ Add new” and then introduce Name and Description, as shown below.

2. Create new buildings

To create a new building, in the general dashboard click on “+ Add new building”, as shown in the following image.

A new page will appear where the basic data of the buildings should be filled.
This information is grouped in six different categories:

  • Organization
  • Address
  • Building Characteristics
  • Building use
  • Building Sources
  • Other data

All the calculations and reports are directly related to the information introduced in the “Building Information”.
It is not required to fill in all the fields, but introducing more information will provide the users with more accurate predictions and recommendations. Especially, it is advisable to introduce the following data:

  • Postal Code: provides information about the location of the building and the external temperature.
  • Building Surface area: → allows the calculation of energy consumption normalized by surface area and improves the comparison with other buildings.
  • Building Type improves the comparison with other buildings and the recommendations provided by the application.

The building information parameters can be modified later and parameters can be added. The “Building info” section can be accessed from the menu on the left of the building dashboard which appears when a single building is selected from the list.

3. Create New Users

By clicking on “Users” in the main menu on the left, a list is presented of all the users already created in the organization, classified by “Organization”, “Department”, “Sub Department”, “Zone” and “Single”.

To create a new user, click on “+ Add new” on the top-right part, the access and privileges of the created user will be always equal or lower to those of the user who is creating the new one.

The created user can be either a “Visitor”, that will only be able to access the data, but not to change it in any way, or an “Administrator”, who will be able to both access and modify the data. The buildings accessible by the created user can be defined by choosing the type of user, as shown in the following image.

To finalize the process, click on Create, the user will now receive an email with the link to choose a personalized password and access the application.

ALERT! If the email address is not correct, the invitation email and the access will be given to the owner of the inserted email.

4. Upload Energy Consumption Data

The system allows three ways of associating the energy consumption data with the buildings.

Case 1. Data from existing Billing System (association of data with building by CUPS)

After selecting the building from the building list, click on “Building Info” in the menu on the left, scroll down to “Building Source” and click on “Add new supply code”, then type in the source supply code (USPC – Universal Supply Point Code). The system will automatically process this information.

Case 2: Data through an Excel file.

From the menu on the left, click on “Building Info”, scroll down to “Building Source”, click on “Add new supply code” and type in a code. The supply code is a unique identifier for the energy meter. You can use the real meter Universal Supply Point Code (USPC) provided by the utility company or any other alfa-numeric code you want. In the latter case the application will assure that the code is unique within the system. Using the real USPC provided in the utility bills assures the code is unique, and is therefore the preferred option.

When the new Supply Code is created, click on the “Upload data” button, as shown in the picture below.

A new page will open, with the possibility to upload either hourly data or monthly billing data. The format of the uploaded files must be standard, for them to be processed by the system. By clicking on the question mark button, the link to download the standard Excel file will appear, together with some instructions on how to fill it in.

Following, we can see an example file for the monthly data uploading.

IMPORTANT

The same identifier USPC should be placed in each line in the column CUPS (CUPS=USPC, CUPS stands for USPC in Spanish) within the consumption data file, see the monthly data example file below.

P1 to P6 represent the Time of Use hourly slots in which the energy consumption has occurred. This information is usually provided in the electricity bills. In case the time slot information is not available, the consumption data could be introduced in whichever of the columns from P1 to P6.

Case 3: Data through an existing monitoring system (through API)

The data can be obtained by connecting the system through an API to different monitoring systems of third parties’ providers. Currently this process can be done only by the system master administrator.

IMPORTANT to know

The uploading of the data is not instantaneous; it will be visible in the system after approximately 24 hours.

5. Create new Energy Efficiency Measure

To add new energy efficiency measures to a certain building, first select the building from the building list, then click on “Energy Efficiency Measures” from the menu on the left, finally “Create New Measure”.

A new menu will appear on the right part of the screen, allowing to select the type of measure.

The user will now have to choose the category and sub-category of the measure, as shown in the following images.

After having selected category and sub-category, a new page will open, allowing the user to fill in the details of the Energy Efficiency Measure.

The different fields to fill in are:

  • EEM: select a measure from the pre-set list
  • Application date: date of commissioning of the new measure
  • Investment: economic value of the investment
  • Scope of application of the measure: percentage of the building affected by the measure as a proportion of the area or the system capacity/size. (e.g., 50% of lighting system has been changed)
  • Comments: any other important consideration

6. Access graphs and comparisons

The data processed and analysed by the system is presented to the user in the form of different graphs and icons. Following, there is a list of all the possible information the user might want to access.

Overall performance of a list of buildings

You can quickly access the overall performance of all your buildings by clicking on the “Building List” button in the menu on the left part of the screen. All the buildings managed by you will appear and you can visualize the overall performance, represented by the smileys under the different categories “Global consumption”, “Electricity consumption” and “Heat consumption”. By moving the mouse cursor over the smiley, you can access more detailed information.

The smileys are a representation of the difference during the last month between the predicted consumption and the actual consumption of the building. Following, you can see the classification of the smileys according to the building’s last month performance:

Consumption lower than the predicted by 8% or more.

Consumption lower than the predicted by 3 to 8%.

Consumption similar to the predicted (between 0 and 3% deviation).

Consumption higher than the predicted by 3 to 8%.

Consumption higher than the predicted by 8% or more.

If you previously entered information about the total area of the buildings, the electricity and heat efficiency will be also shown, in form of a letter, where the most efficient buildings are classified as “A” efficient, and the least efficient as “F” efficient. The exact amount of kWh/m^2y consumed can be visualized by moving the mouse cursor over the letter. To determine the efficiency of the building, the model evaluates the efficiency of all the buildings (with area information) in the system and then classifies them according to their percentile. A percentile indicates the value below which a percentage of data falls. For example, in our case, if a building belongs to the 20th percentile, it means that it belongs to the 20% of the buildings in the system that consume less.

Belonging to the 5th percentile.

Between the 5th and the 25th percentile.

Between the 25th and the 50th percentile.

Between the 50th and the 75th percentile.

Between the 75th and the 95th percentile.

Higher than the 95th percentile.

Overall performance of a selected building

If you are interested in the performance of a specific building, then click on the building name from the building list. The building dashboard will appear, where detailed data about the energy consumption is shown.

Building consumption by department and typology

To access the overall electricity and heat consumption data for your buildings, click on the “General Analysis” button in the menu on the left part of the screen.

In this page, the total number of buildings and the total number of EEM, as well as the total economic value of the investment, are shown. In the “Electricity Consumption” and “Heat Consumption” sections, the total consumption is visible, as well as the difference between the predicted and actual consumption. A green icon means lower consumption than the predicted, a red icon the opposite. More information can be accessed by moving the mouse cursor over the icons.

Scrolling down the page, two graphs are shown, allowing you to compare the electricity and heat consumption of your buildings by department or by building typology. By default, the “Electricity consumption by department” graph will show the actual consumption values and the baseline values for the different departments, while the “Electricity consumption by typology” will show the same data, but filtered by building typology.

If you’re interested in analysing only one specific department or building typology, you can do so by using the “Building filter” above the graphs. If the user is interested, for example, in analysing the data related to “Department A”, then by selecting the department from the building filters, he is able to visualize on the first graph the baseline and actual consumption for the given department, while the second graph will compare all the different building typologies that are under that department.

Alternatively, if the user is interested in analysing a specific building typology, it can also be selected from building filter. The graph “Electricity consumption by department”, will then show a comparison of all the different departments that have buildings of the given typology, while the second graph will simply compare the baseline and actual consumption of all the buildings of the selected typology

Note that you can also decide to specify both a department and a building typology, for more specific researches.

Comparison actual consumption – predicted consumption for a selected building (monthly and hourly)

To access the graph showing the comparison for a given building between baseline and actual consumption, open the Dashboard of the building (by clicking on the name of the building from the “Building list”) and scroll down to the “Electrical consumption” graph. The graph will show the last year of available data, more detailed information about the consumption values is available moving the mouse cursor over the graph lines.

If hourly data was uploaded to the system, the hourly electricity (and/or heat) consumption will be visible scrolling further down in the building Dashboard; data for the last 12 weeks is shown.

By selecting an area on the smaller chart, the user is able to select a given time period for the analysis. The black line represents the actual consumption and by comparing it with the coloured areas the user can evaluate the performance of the selected building (deviation from the baseline).

Comparison with other buildings

To access electricity and heat consumption comparison between a selected building and other similar buildings, open the Dashboard of the building (by clicking the name of the building from the “Building list”) and scroll down to the “Electricity comparison” graph.

If information about the total area of the building was added, the user can decide to visualize either absolute values or surface normalized values. The graph will show how the selected building is performing compared to other similar buildings and to the most efficient buildings of the same typology. More detailed information about the consumption values is available by moving the mouse cursor over the bars of the graph.

7. Access EEM summary and recommendations

To access the list of all the EEM entered by the user in the system, click on “Measure Summary” from the menu on the left part of the home page.

To access the list of all the EEM for a specific building, open the Dashboard of the building (by clicking the name of the building from the “Building list”) and click on “Energy Efficiency Measures” in the menu on the left part of the page.

To access the Recommendations section, open the Dashboard of the building (by clicking the name of the building in the “Building list”) and click on “Recommendations” in the menu on the left part of the page.

In the Recommendation section, a list of the EEM that might be suitable for the selected building are shown, together with information about the average investment in the buildings where it has been applied and the expected investment in the selected building.